CONSTITUTION AND BYLAWS 13th Draft for Review by the College of Engineering Constitution and Bylaws Committee 11 February 2018
CONSTITUTION
ARTICLE I. NAME AND STANDING
1.1 The name of the college shall be the College of Engineering, referred
to in this document as CoE.
1.2 The CoE is one of the colleges of San Diego State University (SDSU).
1.3 SDSU is one of the universities that constitute the
California State University (CSU).
ARTICLE II. VISION AND MISSION
2.1 The vision of the CoE is:
To educate
a diverse group of college students to become engineering innovators, and
To contribute to enhancing the technical knowledge of society at large.
2.2 In line with the aforementioned vision, the CoE's mission shall be
to provide innovative education, research, and dissemination of knowledge.
Accordingly, graduates of the CoE will strive to develop
the critical thinking and associated skills which are necessary to: Recognize human and societal needs,
Design innovative, sustainable engineering solutions,
Embrace an international perspective, and
Create
2.3 The CoE recognizes that excellence in teaching, research, and service
shall be the
overriding objective of faculty development.
2.4 The CoE recognizes the CSU's statutory dual responsibility in teaching and instructionally related research.
Thus, it encourages and actively supports its faculty to strive for balanced achievements in both areas,
as an effective way of fulfilling its mission.
ARTICLE III. ACADEMIC DEPARTMENTS
3.1 The CoE shall have the following academic departments:
Aerospace Engineering (AE)
Civil, Construction, and Environmental Engineering (CCEE)
Electrical and Computer Engineering (ECE)
Mechanical Engineering (ME).
3.2 The CoE's academic departments offer
Bachelor of Science (B.S.), Master of Science (M.S.), and Master of Engineering (M.E.) degrees,
and certificate programs
in their respective fields.
3.3
In collaboration with the
University of California San Diego, the CoE offers a joint doctoral program in Engineering Science (Ph.D.), with the following specializations:
Aerospace and Mechanical Engineering
Bioengineering
Electrical and Computer Engineering
Structural Engineering
BYLAWS
ARTICLE IV. ORGANIZATION
4.1 All CoE policy decisions shall be voted
and decided upon at officially constituted meetings of
the Faculty Assembly, hereafter FA (Articles 5.1 and 5.2).
4.2 The executive officer of the CoE
is the Dean of the college, hereafter "the Dean".
The Dean is
appointed by the President of the University.
4.3
The Dean shall provide leadership such that a quality academic
program,
4.4 The Dean shall appoint full-time or part-time Associate and Assistant Deans.
The terms and responsibilities of these appointments shall be determined by the Dean.
4.5 The Dean's responsibilities shall be the following: To provide leadership in all matters pertaining to the administration of the college,
including academic policy and planning,
curriculum development, program accreditation, strategic planning, personnel management, faculty development, and resource allocation.
To work with the campus' Council of Deans in the general administration of the University in all matters,
including policy, planning, curriculum, personnel, and resource management.
To supervise the hiring of CoE faculty and staff and make
recommendations to the President of the University through the Office of the Associate Vice President for Academic Affairs - Faculty Advancement.
To supervise faculty and staff as appropriate to ensure the fulfillment of the college's mission.
To chair the CoE Executive Committee, hereafter ExComm.
To chair the CoE Faculty Assembly.
To assemble and
chair the CoE Advisory Board.
To lead the college's endeavors
in strategic planning,
the pursuit of excellence in teaching, the securement of externally funded research, and
the maintainance of effective ties with the local, regional, state, national, and global communities.
To review and approve faculty and staff workloads.
To mentor new faculty as appropriate.
To practice
shared governance and foster a collegial atmosphere in all college affairs.
To act on all other matters of a supervisory nature which may come to his/her attention.
4.6 The Department Chair is the executive officer of an academic department.
4.7 The responsibilities of a department chair shall be the following: To supervise faculty and staff.
To represent the department in ExComm meetings, as well as in
other college and university meetings.
To prepare the department's teaching schedule, in close coordination with departmental and college staff.
To administer the department's financial and budgetary matters,
in close coordination with departmental and college staff.
To lead in the formulation of the department's teaching and research vision.
To lead the departmental efforts in strategic planning,
the securement of external research funding, and
the maintainance of effective ties with the community.
To lead the department's efforts in obtaining timely and effective
accreditation of all departmental programs.
To mentor new faculty.
To foster a collegial atmosphere in all departmental affairs.
To act on all other matters of a supervisory nature which may come to his/her attention.
4.8 The Dean shall be assisted and advised
in the formulation of policy and in the general administration of the college by the ExComm.
4.9 The membership of the ExComm shall consist of: (a) the Dean, (b) the Department Chairs, and (c) the Associate and Assistant Deans
(ex-officio, i.e., non-voting, members).
4.10 Should the Dean be unable to attend an ExComm meeting,
he/she may appoint an acting chair to preside over the meeting.
4.11 Should a department chair be unable to attend
an ExComm meeting, he/she may appoint a tenured/tenure-track member of the department to act as his/her representative,
with full voting privileges.
4.12 The meetings of the ExComm are scheduled at the Dean's discretion.
ARTICLE V. THE FACULTY ASSEMBLY
5.1 The Faculty Assembly (FA) shall meet to deliberate and act on issues regarding policy and the general welfare of the college.
5.2 Membership in the FA shall consist of all CoE tenured/tenured-track faculty members, each with full voting privileges. In accordance with university policy, faculty not in residence are especifically excluded.
5.3 The officers of the FA are: (i) Chairperson, (ii) Secretary, and (iii) Parliamentarian.
5.4 The chairperson of the FA is the Dean or, in his/her absence, the Dean's designee.
5.5 The FA Secretary and Parliamentarian shall be elected
in the first meeting of an academic year. For each of these positions, the term of the appointment is two (2) years.
Both positions shall be eligible for
reelection.
5.6 The Policy File is the collection (or sum total) of all
policies and resolutions adopted by the FA to complement the present Bylaws.
5.7 The duties of the Secretary shall be the following:
To distribute the agenda for the FA meetings.
To keep the minutes of the FA meetings.
To keep a master file of the FA meeting minutes.
To keep current a
master file of the CoE Constitution and Bylaws.
5.8 The duties of the Parliamentarian shall be the following:
To chair the Constitution and Bylaws
Committee (CB).
To provide advice
regarding parliamentary procedure.
To assist in the interpretation of Robert's Rules of Order, to assure an orderly conduct of all
deliberations.
5.9 The FA shall meet at regularly scheduled intervals, during the academic year. The length of the
interval shall be determined by the Dean.
For the meeting to be officially constituted, a quorum of more than fifty percent (50%)
of the eligible membership is required.
5.10
The FA shall conduct its affairs with the aid of standing committees, which are permanent.
5.11
In addition to the standing committees, ad-hoc committees may be established
for a specific purpose
and with an established timeframe.
5.12 Extraordinary meetings of the FA shall be convened at the request of:
The Dean;
A group of faculty, constituting more than 15% of the membership. In this case, the faculty shall select one of its members to preside over the meeting; or
A standing committee of the College,
when expressly necessary to promote or advance the business of the committee.
5.13 An agenda for the FA meetings shall be distributed to the Faculty at least
five (5) working days prior to every meeting. In exceptional cases, this five-day rule
may be waived by a two-thirds majority (67%) of the eligible membership.
5.14 The Secretary shall be responsible for the timely and accurate preparation of the minutes, which shall accurately reflect
all important decisions adopted.
Once approved in the subsequent meeting, the Minutes shall constitute the
official position of the Faculty Assembly.
5.15
Upon request by any member, the Secretary shall make the minutes available for examination.
ARTICLE VI. STANDING COMMITTEES
6.1 The FA shall have the following
standing committees :
Academic Policy and Planning Committee (AP&P)
Constitution and Bylaws Committee (C&B)
Curriculum Committee (CC)
Computer Policy Committee (CP)
Honors and Awards Committee (H&A)
Reappointment, Tenure and Promotion Committee (RT&P)
Research, Scholarship, and Creative Activities Committee (RS&CA)
6.2 The Academic Policy and Planning Committee (AP&P) shall make recommendations to the Ex Comm and FA
on policy and planning issues.
6.2.1 The responsibilities of the AP&P Committee shall be:
To periodically review CoE policy and planning in order
to formulate
and prioritize its educational goals.
To facilitate communication
between the sources of university policy (the University Senate,
the SDSU Administration and the CSU Chancellor's Office) and the FA.
To assist in the coordination of college and departmental responses to actions taken by
higher levels of the University in the area of policy.
To support the work of the Senate AP&P Committee.
To review proposals for new
academic programs as well as proposals for modifications to existing programs.
6.2.2
The membership of the AP&P Committee shall consist of:
One (1) elected representative from each academic department,
and The Dean of the CoE, who shall act as ex-officio member.
6.2.3
Each member of the AP&P Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years. Memberships up for renewal shall be renewed in the beginning of the academic year.
Members shall be eligible for reelection.
6.2.4
The chair of the AP&P Committee shall be elected at the beginning of each academic year.
6.3 The Constitution and Bylaws Committee (C&B)
shall be responsible for all
recommendations to the FA regarding additions, modifications, or amendments to these Bylaws.
6.3.1 The membership of the C&B Committee shall consist of:
One (1) elected representative from each academic department, and The FA Parliamentarian,
who shall act as chair.
6.3.2 Each member of the C&B Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years. Memberships up for renewal shall be renewed in the beginning of the academic year.
Members shall be eligible for reelection.
6.3.3 Action on changes to these Bylaws may originate as motions passed by the FA and referred to the C&B Committee for
a recommendation. Any change to these Bylaws shall require a referral to and subsequent recommendation of the C&B Committee.
6.3.4 Following a request by the FA, an interpretation of these Bylaws by the C&B Committee shall be considered binding, unless subsequently reversed by action of the Faculty Assembly.
6.4
The Curriculum Committee (CC)
shall make recommendations on all matters regarding the CoE curriculum.
The CC shall consult with relevant academic departments across the campus,
for the purpose of assuring that their course offerings
are substantially in agreement with the curricular needs of the college.
6.4.1 The responsibilities of the CC shall be:
To review departmental curriculum committee recommendations, and recommend,
in accordance with procedures established by the University Senate, new courses,
changes in course title and/or content,
modifications to degree requirements, and new degree or non-degree programs.
To review and make
recommendations on all curricular matters brought to its attention,
across the college and university, by one or more academic departments.
6.4.2 The membership of the CC shall consist of one (1) elected representative from each academic department.
6.4.3
Each member of the CC Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years.
Memberships up for renewal shall be renewed in the beginning of the academic year. Members shall be eligible for reelection.
6.4.4
The chair of the CC shall be elected at the beginning of each academic year.
6.5.1 The responsibilities of the CP Committee are:
To initiate, establish, and periodically review college computer policies in the areas of
hardware, firmware, software, and staffing.
To make recommendations concerning
the use of computers and computer-based instructional technologies.
6.5.2 The membership of the CP Committee shall consist of:
One (1) elected representative from each academic department, An Associate Dean, designated by the CoE Dean,
who shall act as ex-officio member. and
The CoE Information Technology Manager,
who shall act as ex-officio member.
6.5.3
Each member of the CP Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years.
Memberships up for renewal shall be renewed in the beginning of the academic year. Members shall be eligible for reelection.
6.5.4
The chair of the CP Committee shall be elected at the beginning of each academic year.
6.6 The Honors and Awards Committee (H&A) recommends faculty and students
for honors, awards, scholarships, and other distinctions.
6.6.1 The responsibilities of the H&A Committee are:
To select students to be awarded college-wide and campus-wide scholarships.
Each committee member shall select only student nominees belonging to his/her own department.
To select students to receive such honors and awards as may be offered by the University
or by any other organization whereby students are not restricted to a particular department.
The nomination and selection process shall be determined
by the H&A Committee, unless it has been explicitly stated otherwise by the award donor.
To select faculty members to receive such honors and awards as may be offered to the faculty, and to
forward the nomination to the Dean in a timely manner.
The nomination and selection process shall be determined
by the H&A Committee, unless it has been explicitly stated otherwise by the award donor.
6.6.2 The membership of the H&A Committee shall consist of one (1) elected representative from each academic department. Only tenured faculty members are eligible for membership on the H&A Committee.
6.6.3
Each member of the H&A Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years.
Memberships up for renewal shall be renewed in the beginning of the academic year.
Members shall be eligible for reelection.
6.6.4
The chair of the H&A Committee shall be elected at the beginning of each academic year.
6.6.5 Annually,
the H&A Committee shall solicit nominations from the engineering student body for the Outstanding Teacher Award.
6.7 The Reappointment, Tenure and Promotion Committee (RT&P) shall be responsible for the timely review and
recommendation concerning each faculty member under consideration for reappointment, tenure, and promotion.
6.7.1 The RT&P Committee shall operate in accordance with procedures and criteria set forth in the SDSU Senate's Policy File and pertinent direction from the Office of Faculty Affairs.
6.7.2
Membership of the RT&P Committee shall consist of one (1) elected representative from each academic department.
6.7.3
Each member of the RT&P Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years.
Memberships up for renewal shall be renewed in the beginning of the academic year.
Members shall be eligible for reelection.
6.7.4
The chair of the RT&P Committee shall be elected at the beginning of each academic year.
6.7.5 Voting in all RT&P Committee personnel decisions shall take place by secret ballot.
Every eligible member may choose to exercise his/her right to vote. Abstentions and null votes are not counted.
6.7.6 During a given review, should a certain RT&P Committee decision be contrary to the recommendation of a given department,
the committee shall take the following actions:
Inform the subject departmental RT&P (or personnel) committee of its decision, in writing.
Confer with the departmental committee within ten (10) working days.
Following the meeting with the departmental committee, the college
RT&P Committee shall review its original decision,
forwarding the Committee's final recommendation to the next higher level.
6.8 The Research, Scholarship, and Creative Activities Committee (RS&CA)
shall evaluate the intramural grant proposals
submitted by CoE faculty members.
The Committee shall rank the proposals, and where
6.8.1
Each member of the RS&CA Committee shall serve a two-year term.
The members of the AE and ECE departments shall be renewed in odd years; the members of the CCEE and ME departments
shall be renewed in even years.
Memberships up for renewal shall be renewed in the beginning of the academic year.
Members shall be eligible for reelection.
6.8.2 The chair of the RS&CA Committee shall be elected at the beginning of
each academic year.
6.8.3
The RS&CA Committee
shall formulate and disseminate criteria for the evaluation of proposals that come to its attention.
6.8.4 The RS&CA Committee shall perform a ranking of sabbatical leave applications,
following established university procedures.
ARTICLE VII. RECOGNITIONS, HONORS, AND AWARDS
7.1 Graduation with Honors shall be granted to those students
who have achieved a sufficiently high grade-point average in accordance with the following timelines: (i) by the beginning of the Fall Semester for
December graduates, and (ii) by the end of the Fall Semester for May and Summer Session graduates.
7.2 To be eligible for distinction, a student must have a minimum 3.5 average grade-point average (GPA) in the upper division
major and a minimum 3.0 average GPA in his/her overall academic record.
7.3
The grade-point average shall be computed on the basis of work done at SDSU, except that
if the grade-point average for work at other institutions is lower,
those grades shall be included in the computation.
7.4 Upon recommendation of his/her department,
a student doing superior work may be graduated with distinction.
7.5
By April 15 of each academic year, each department shall select from the graduating classes
(December, May, and August) the one individual to receive the Departmental Award of Outstanding Graduate in the Department.
7.6
By April 30 of each academic year, the FA shall select among that year's departmental outstanding graduates,
the one individual to receive the award of Outstanding Graduate in the College of Engineering.
ARTICLE VIII. WORKLOAD
8.1 The faculty workload is governed by university policy
and as collectively approved by the faculty of the CoE as contained
in Appendix A.
ARTICLE IX. VOTING
9.1 Unless specifically stated otherwise,
all FA voting shall be by simple majority, that is, more than fifty percent (50%)
of those members present and voting, including proxies
and excluding abstentions and/or null votes. The chair is eligible to vote only when his/her vote
will make or break a tie.
9.2 Voting in all personnel decisions shall be by secret ballot. Every
in-residence member of the assembly may exercise his/her right to vote.
Abstentions and/or null votes are not counted.
9.3 Voting normally requires physical presence,
unless a proxy is submitted in writing
to the FA Secretary prior to the voting.
If a member of the asssembly has to leave a meeting early and a certain vote is pending,
he/she may submit his/her proxy to the FA Secretary.
ARTICLE X. PARLIAMENTARY AUTHORITY
10.1 The rules contained in the current edition of Robert's Rules of Order Revised (RROR)
shall govern the conduct of the deliberations in all CoE meetings.
10.2 All efforts shall be made to conform with established parliamentary procedures.
An exception is warranted when a specific RROR rule is inconsistent with these Bylaws, in which
case the
latter shall prevail.
10.3 The FA Parliamentarian shall have available a copy of the current RROR,
the SDSU Policy File, and these Constitution and Bylaws for consultation
upon demand.
ARTICLE XI. IMPLEMENTATION, AMENDMENT, OR REPEAL
11.1 These Constitution and Bylaws supersede
all other such laws of the CoE.
They shall become effective immediately after their adoption,
at a regular meeting of the FA,
by approval of a two-thirds majority of the eligible membership.
Faculty on authorized leave or deputation are excluded from the majority count.
11.2 These Constitution and Bylaws may be amended or repealed, in whole or in part,
at a regular meeting, by a two-thirds majority of the eligible membership.
Faculty on authorized leave or deputation are excluded from the majority count.
The motion to ammend or repeal shall be communicated, in writing, to the members of the FA
at least two weeks prior to the meeting when the decision is to be voted upon.
11.3 Adoption, amendment, or repeal of these Constitution and Bylaws
shall take place in two
subsequent FA meetings, the first to introduce and discuss the action to be taken, and the second to vote
on it.
APPENDIX A. ASSIGNED TIME POLICY
A.1. In accordance with CSU policy and practice, the normal work assignment (teaching load) shall be a total
of fifteen (15) weighted teaching units (WTUs) per semester. Three (3) teaching units serve as assigned time
for student advising and related service. Therefore, the normal teaching load for classroom instruction shall be
twelve (12) WTUs per semester.
A.2. Assigned Time refers to the number of weighted teaching units (WTU)
for which an individual faculty member
shall be released from teaching in a given semester
for the pursuit of research, educational, or service-related activities.
A.3.
Assigned time shall be based on the evaluation of activities spanning the
previous four calendar years.
A.4. To be considered for assigned time, a faculty member shall submit to his/her respective
department chair(s) an Annual Report by the end of the first week of the Spring Semester, covering his/her activities
during the
previous calendar year.
A.5.
Individual departments shall establish a committee
for the purpose of evaluating the annual report(s) and making recommendations on the equitable allocation of
assigned time.
A.6. The department chair shall recommend to the Dean
the allocation of assigned time.
A.7. At least six (6) weighted teaching units (WTUs) of classroom instruction per semester shall be required of all faculty,
unless: (a) buyout is provided from a research grant; or (b) when assigned time is pre-approved
by the Dean
for critical university activities.
A.8.
In any given semester, the amount of assigned time
shall not exceed six (6) WTUs. However,
in cases of exceptional institutional need,
additional units may be awarded by the Dean.
A.9. Assigned time for research and scholarly activities shall be awarded to individual faculty members when warranted.
A.9.1. Three (3) WTUs of assigned time shall be awarded to faculty members who are able to show satisfactory
completion of items (a) and (b) of the following list, plus
one (1) of the (c) items listed below:
Supervision of SDSU undergraduate or graduate student research.
Under this provision, qualifying undergraduate research is subject to approval by the department chair.
Authorship
or coauthorship of at least one (1) peer-reviewed paper per year, in a scholarly or professional
journal,
averaged over either
the preceding four (4) years, or over the number of years of service in the CoE, if less than four (4) years.
One of the following items:
Scholarly productivity at a higher level, e.g.,
(i) authorship or coauthorship of at least two (2) peer-reviewed publications per calendar year; or (ii) authorship or coauthorship of a research monograph or textbook published
by an established publishing company, professional society, or university press,
per calendar year.
Submission of at least one (1) external grant proposal per calendar year,
with the faculty member being the principal investigator (PI)
or co-principal investigator (Co-PI),
responsible for project performance or administration.
Ongoing externally funded research, with
the faculty member being the principal investigator (PI) or co-principal investigator (Co-PI),
responsible for project performance or administration.
A.9.2. In any one semester, faculty awarded three (3) WTUs
of assigned time under Section A.9.1 may be awarded up to three (3) additional WTUs,
provided they are able to show satisfactory
activity in at least three (3) items from the following list:
Authorship or coauthorship
of either:
At least two (2) peer-reviewed publications
(papers) per calendar year, of which at least one (1) must be in a scholarly or professional journal, or
Over the preceding four (4) years, at least eight (8) peer-reviewed publications
(papers) of which at least four (4) must be in a scholarly or professional journal.
In the case where the number of years of service to the CoE is less than four (4) years, this requirement shall be reduced
proportionately.
Conducting ongoing externally funded research for at least two (2) of the previous four (4) calendar years, either as the PI or co-PI.
Submission of two (2) or more grant proposals per calendar year, averaged over the previous four (4) years.
At least one of the grants shall feature full indirect costs at the federally negotiated rate.
In addition, the grants shall include full academic-year support for graduate students at
graduate teaching/research assistantship (GTA/GRA) levels.
Supervisory teaching units amounting to
at least one (1.0) WTU per year, averaged over the past two (2) years,
for advising graduate students in their theses (0.5 WTU awarded per student), or advising undergraduate students in their research projects (0.3 WTU awarded per student).
Supervisory teaching units of 3.0 or more in a semester
for advising graduate thesis (0.5 WTU for each) or
undergraduate research projects
(0.3 WTU awarded for each) of students.
A.10. Assigned time for one or more significant pedagogical or service activities
may be awarded to a faculty member upon his/her request.
Up to three (3) WTUs may be assigned,
provided that:
A.10.1. A significant pedagogical activity may include:
Developing a new course,
Making extensive changes to an existing course or courses,
Producing innovative teaching materials and tools,
Testing innovative teaching techniques,
Advising a large number of undergraduate students,
Acting as graduate advisor,
Advising several student chapters,
Performing substantial service activities related to program accreditation,
Performing substantial service activities at the university level, such as serving in the RT&P Committee,
and
Performing substantial service activities in the local community.
A.10.2.
It is incumbent upon the faculty member requesting service-related assigned time
to justify the time expenditure and contribution(s) to be expected.
A.10.3.
Faculty members shall be responsible for a detailed reporting of the activities for which they had been granted pedagogical or service assigned time.
A report no longer than two (2) pages in length must be submitted detailing the accomplishmens and/or status of the
activity or activities, no later than the last day of classes, for each semester for which assigned time was granted.
Such reports shall constitute the primary basis for evaluating future requests for assigned time.
A.11.
The teaching load for a new tenure-track faculty
member shall follow the agreement negotiated at the time of initial appointment,
after which time
the faculty member shall be subject to the normal teaching assignment.
A.12.
A faculty member may request a reconsideration of the assigned time
by means of a written communication to the department chair,
with copy to the Dean, explaining his/her reasoning.
To be timely and valid, such a request shall be made no later than four (4) weeks after the information about assigned time was communicated to the faculty.
The chair shall review the request for reconsideration and consult with the Dean regarding the appropriate course of action. The decision shall be communicated in writing
to the subject faculty member within two (2) weeks of the date of initiation of the request.
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